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UCCC Compliance





UCCC Retail Sales Notification Filing & Fee

Credit sellers and retail merchants that regularly extend consumer credit as a "creditor" must annually file and pay UCCC notification. [5-6-201, 5-6-202, & 5-6-203, C.R.S.]


A "creditor" is a person or business that sells or leases goods or services to
consumers and either arranges financing from others or provides its own
financing. If your name appears on a retail installment contract or consumer
lease as the creditor, seller, or lessor, even if you immediately sell or assign
the contract to a finance company or bank, you are a creditor. You are
required to file the form and pay the annual fee within 30 days of
becoming a creditor and by January 31 each year thereafter. For more
information: UCCC Retail Sales Business Memorandum and Initial
Notification Form.


If you are required to file notification and fail to do so, consumers have no
legal obligation to pay any of the finance charges due under the credit
transactions. Your completed notification and fee payment are due
January 31st . If payment is not received by March 1st, late payment fees of
$5.00 per calendar day are imposed from February 1st , as authorized by law.
This fee will continue to accrue until your notification is properly filed and all
fees due are received.


The initial notification fee(s) must be sent by check (subsequent, renewal fees may be paid electronically).Checks should be made payable to: “Colorado Department of Law” and sent to: Colorado Department of Law Consumer Credit Unit Ralph L. Carr, Colorado Judicial Center 1300 Broadway, 6th Floor Denver, CO 80203

    Retail Sales Notification Form


    UCCC Compliance Examination - Jeffrey Kovalski, UCCC Representative

    The Colorado Department of Law is conducting compliance examinations of dealerships around the state. If your dealership is selected for an audit, you will receive a letter requesting specific transactions for review (up to a four-year period). Audits can be conducted:

    New dealerships - within six to nine months.
    Existing dealerships - random exams every two to three years.
    When a complaint has been filed.

    If a complaint has been filed, the dealership will receive notice along with a copy of the complaint. Always respond within the time frame provided. If you do not respond, it may trigger a visit by an auditor. Audits normally take about 6 hours, but can take two to three days if you are a Buy Here/Pay here dealership. If you are notified of an audit: Provide documents requested (paper or electronic records are acceptable). Spot checks will be completed - Keep records for 4 years. Fines can be assessed for violations, but normally violations are handled by education to correct the issues. If violations, refunds must be made to the consumer(s). If an auditor will be completing the examination at your dealership, you must provide (in addition to the documents):
    • Adequate work space (desk or table to accommodate one to two examiners)
    • Adequate lighting
    • Access to an electrical outlet (suitable for laptop computer)
    • Photocopier
    • Access to Computer Records (if records are stored on a computer, examiners will require a computer terminal to access the records).
    If your dealership is selected for a Mail-In Examination, you will be requested to submit the documents listed in the letter. Do not send originals!
    • Copies of the required documents will need to be provided by the date listed in the request.
    In both cases, provide the documents requested. One item that will be reviewed will be any charges passed on to the customer for Filing Fees. These fees should only be the cost paid to the government agency (i.e. County Clerk for lien filing). You cannot inflate these fees or even add other charges, such as the cost for overnight mailing the title and lien documents! Any additional fees charged the customer should be labeled "D&H" (delivery and handling). D&H fees can include items such as delivery, handling, dealer prep charges, paperwork, documentary fees, get ready charges, or other charges involved in inspecting, cleaning or adjusting vehicles. If your dealership charges D&H fees, you must post a sign at your dealership and include the information on the contract (Buyer's Order) showing that these fees are additional profit to the seller/dealer.


    Kovaleski warned that some finance companies, have a box marked on their forms which automatically add GAP to the deal. THIS IS YOUR PROBLEM!!! GAP can never be pre-packed as part of the financing. If it is, you will have to refund that amount. Also, some finance companies add a D&H fee, even if the dealer does not charge D&H. Remember that in Colorado, D&H must be disclosed separately on the Buyers Order and in advertising. For example, Selling price $9,500, D&H $500 - total selling price $10,000. . A D&H on a finance deal must be disclosed as a finance charge, if not you will have to refund. If finance company adds an acquisition fee, the dealer cannot charge the consumer.


    Permitted Additional Charges


    Filing fees (i.e. $27.20 or $37.20 for 6 page) can be charged only on finance deals - No filing fee can be charged on a cash deal. But if dealer is paying a company to do the title paperwork, they must charge that fee on both cash and finance deals.


    D&H - Same amount for all customers


    Emission Fees


    Late Charges/Repossessions $15 late fee and $25 NSF fee set by statute Debtor must be 10 days late before late fee assessed - but must be assessed before next payment due. No interest can be charged on late fee. After payment 10 days late, Right to Cure Notice must be sent to debtor’s last known address, advising customer of amount of payment and late fee. 20 days must be given in Right to Cure for debtor to cure the default . If hiring a Repossession company and they charge a close fee or investigative fee, that can only be assessed to the debtor if the vehicle is actually repossessed - not if the debtor cures the default. Even after repossession, dealer can work out a payment plan with the debtor. Dealer is allowed to charge fees to get vehicle ready for resale (i.e. new keys, reconditioning). After repossession - send debtor a Letter of Intent showing what is owed, and if not paid, vehicle will be sold in 10 days (break down fees - late fee, NSF fee, repossession fee, and principal) . A dealer can sell vehicle at auction or on lot. If there is a deficiency balance after sale, auditor will not look further if dealer drops balance. If deficiency balance pursued with debtor, or if reported to credit bureau, auditor will look closely . On a voluntary repossession, have customer sign statement - Still give debtor 10-day Letter of Intent before selling.


    Kovaleski recommends you review all paperwork the customer signs, including the front and back of your Security Agreements.


    Re-Contracts - Once a contract is signed by customer, no changes can be made, you must recontract. Always use current date when recontracting - never back date.


    PIC Payments - i.e. $4000 down payment, $2000 up front and balance deferred - Show details on Buyer’s Order - not on finance documents. Remember title must be delivered in 30 days.


    If you are being audited, and you have concerns regarding potential charges or disciplinary actions, we recommend you seek legal counsel through CIADA, or an independent attorney.





    Colorado Automobile/Powersport Support Services LLC



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    CAPSS does not dispense legal advice. All material provided is for general information only regarding regulatory issues. Please consult legal counsel for specific compliance issues.